Budget entry

Create a new Budget

To create your Budget:

• From the main menu, click on Budgeting > Add

• Enter the Budget description. 

• Select the date range - once the date range has been entered the headings for the Months will be populated. 

• There is a blue slide button beside the date range which indicates the budget is in Draft mode. This can be turned off once the budget is ready to be used.

The budget is pre-populated with all the active nominals which are divided into sections for each Nominal Group. Nominals can be removed if not required:

• Click on the nominal to select it.

• Click the Morebutton.

• Click Remove

To add a New nominal, highlight the nominal above the place you want the new one. Click on Insert to enter a new line. Overwrite the duplicate nominal which is shown, with the name of the new one. Click on the Plus sign and fill in the nominal details as usual.

To link an Enterprise to an existing nominal:

• Click on the Enterprise field beside the nominal and search for the enterprise or type it in.
• If you need to have more than one enterprise linked to a nominal, then insert a new line first beneath the required nominal and enter another enterprise on that line:

You can link an Analysis code to a nominal in the same way as an Enterprise:

Expand

For ease of data entry you can select a nominal group to work on separately. When you click on the Expand button the selected nominal group will be displayed as full screen, with Totals for each month at the bottom.

Once you have finished with that section, click on Close to take you back to the full budget screen.

Entering values

You can manually enter your figures by typing into each month or use the Allocate options.

Allocate

This can be used in both the main budget entry screen or in the expanded entry screen.

If you have a total amount which can be allocated evenly across a certain number of months then select the Allocate button which will open the following criteria box:

Enter the value to be allocated. The Starting Period will default to the start month of the budget but this can be changed to any month. Select whether you want to Spread the Amount over a number of months, as shown above, or whether you want to Apply a specific amount to regular periods e.g. every 3 months:

Once all the figures have been entered, deselect the Draft button and Save.

Depreciation and Valuation Change

If you have a licence for the Fixed assets module you will be able to enter Depreciation nominals. Also if you have the Stock module you will be able to enter amounts against Valuation Change.

Report

To run a Budget Only report, click on the Report button within a budget. Or from the Budget listing screen, highlight a budget and click the Morebutton then select Report. The criteria will be pre-populated with the dates and will default to Monthly layout; this can be changed to Annual or Quarterly. The report can be exported to PDF or Saved to other layouts such as Excel.

To edit your Budget

• From the main menu, click on Budgeting 
• On the budget listing screen, click on the Budget number. The cursor will change to a small hand when you hover over the correct place: 

To Copy your Budget

Open the budget you would like to Copy. Click the Morebutton and select Copy.

This will open a new budget which has the same dates and values as that copied - just enter a new Description for it.

To copy a budget but change the dates to a future period e.g. for the next year, use the Copy and roll forward option:

Again, this will open a new budget with the appropriate dates, depending on the number of months rolled forward, and the same values as that copied. Enter a new Description.