Bank Receipts and Bank Payments

Modified on Mon, 10 Feb at 11:08 AM


Bank receipts and bank payments are single transactions which combine both the invoice and payment information.


Create a bank payment or receipt


You can create a bank payment or receipt via the Entries menu or via the Daybook. 

  • From the main menu, click on Daybook > Bank Payments or Bank Receipts

  • Click Add button. 


Enter the transaction header details:



  • Use the default Bank Account or select another

  • Select a Customer or Supplier

  • Select a Payment Method

  • Enter a Reference if needed

  • Enter the Payment Date

  • Enter the Total amount of the payment or receipt. This can be left at 0 and will be updated when you save the transaction but it is useful to have as a check to ensure that you have entered the correct value on your detail lines.


Enter the transaction detail lines:



  • Select an Item for the product/service you have sold or purchased. The defaults from your selected item, where set, will be populated into the relevant fields. 

  • If you are not using an item, select a Nominal. The default Description and VAT Code will be applied.

  • Update the Description to your required text. 

  • If required, enter an Enterprise, AnalysisQuantity and Price.

  • Enter the Net valueIf the Net/VAT amount are not known, enter the Gross amount then use the Calc.Net icon.

  • Add additional detail lines if needed.

  • Click Save.



Edit a bank receipt or bank payment


If you have made an error you can easily edit your bank transaction.

  • From the main menu, click on Daybook > Bank Payments or Bank Receipts

  • Enter transaction number, if known, into the search box. Otherwise, use the filter to search by other details such as trader name.
  • Click on the transaction number (Txn) or double click on the row to open the transaction details.
  • Make the necessary edits to your transaction.

  • Click Save.


Note: You cannot edit the Bank Account, Payment Date or the Amount of a bank transaction if it has been reconciled in a bank statement. 


To view any changes that have been made to a transaction, including the date of the change and by whom, click on the History tab at the bottom. The current values will show in black and any old values will show in red. Click on Details to go back to the entry screen. 




Copy a bank receipt or bank payment


If you have regular similar payments or receipts you can copy a previous transaction.

  • From the main menu, click on Daybook > Bank Payments or Bank Receipts

  • Click on the transaction to select it.

  • Click the Morebutton

  • Select Copy

  • Make the necessary edits to your transaction.

  • Click Save.


You can also copy the transaction if you have it open in edit mode. 

  • Click the Morebutton.

  • Click Copy.



Remove a bank receipt or bank payment


A bank transaction can be removed as long as it has not been reconciled.

  • From the main menu, click on Daybook > Bank Payments or Bank Receipts

  • Enter the transaction number, if known, into the search box. Otherwise, use the filter to search by other details such as trader name.

  • Click on the transaction to select it.

  • Click the Morebutton.

  • Click Remove.


You can also remove the transaction if you have it open in edit mode. 

  • Click the Morebutton.

  • Click Remove.




Search and Filters


There is a quick Search option to find bank receipts or payments in the Daybook using their Transaction number:


Also you can use the Filter  to search on the following criteria:



See the Filters section in FAQ, Support for more details.





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